FILE:  EBC-R

BUILDINGS AND GROUNDS SECURITY RULES AND REGULATIONS
To keep instances of forced entry, theft, and property damage to a minimum, the following rules shall be observed by all district staff:

  1. File documents in filing or other cabinets and keep them locked. Filing cabinets are a deterrent to vandals and protect documents during fires.
  2. Keep all audio-visual equipment as secure as possible and store out of sight when not in use.
  3. Make full use of vaults or safes wherever they are available.
  4. Never keep money or valuables in buildings overnight.
  5. Administrators shall instruct teachers and other district staff to not leave personal possessions, purses, wallets, or students' money unattended.
  6. Keep desks locked whenever possible.

  7. When leaving buildings after school hours:

  1. lock all windows and exterior doors; and

  2. leave exterior lights on.

  1. Administrators shall maintain a control system for building keys and checking locks.

Procedure for reporting forced entry, theft, damage, destruction of school property:

  1. Building administrators are responsible for reporting all instances of forced entry, theft, damage, or destruction of district property to the Coordinator of Public Service. The building administrator shall also report such incidents to the appropriate policy agency and work with them to resolve the matter. If help is needed to improve the security of buildings or grounds, an administrator shall request such help from the Coordinator of Public Service.
  2. Upon receipt of a report of forced entry, theft, damage, or destruction of property, the Coordinator of Public Service shall take steps to secure the building and work with the Group Director of Operations and Facilities so that emergency repairs can be made and the building may operate normally. The Coordinator of Public Service shall maintain records of all instances of forced entry, theft, damage, or property destruction reported by the administrative staff and shall make periodic reports to the Superintendent and the Board.
  3. In no case shall forced entry, theft, or damage to district property be ignored or condoned. If students are involved, the procedures outlined in the student discipline code shall guide the building administrator's action. The building administrator shall contact the student's parents/guardians and seek to recover damages without legal action. If legal action is necessary, the building administrator shall make such a recommendation to the Coordinator of Public Service, who shall then conduct an investigation and inform the Group Director of Operations and Facilities of the findings.
  4. The Group Director of Operations and Facilities shall consider all requests from administrators regarding legal action and shall report the disposition of each case to the administrator who made such a request, the Coordinator of Public Service, the Superintendent, and the Board.
REVISED:

6-10-97
 

The Benton Harbor Area Schools, Berrien County, Michigan