SCHOOL PROPERTIES DISPOSAL PROCEDURE RULES AND REGULATIONS
In keeping with the Board's policy to obtain maximum use from
all district property, the following procedures shall be observed in the
disposal of all district-owned equipment:
- The last user reports to the Purchasing Agent that
the equipment is no longer needed or cannot be satisfactorily
repaired.
- The Purchasing Agent determines whether the
equipment may still be used by other buildings, or whether the
equipment ought to be repaired, consulting with knowledgeable staff as
needed.
-
The Purchasing Agent
determines whether the equipment has resale value and, after seeking
approval from the Assistant Superintendent for Business and Finance,
may dispose of the property as follows:
- items having no resale value shall be offered to
charitable organizations; interested individuals; or disposed of at
a public dump; or
-
items having resale
value shall be sold in a manner most advantageous to the district:
- by setting a price and selling the equipment at
public sale on a first-come, first-serve basis if quantities
warrant such a public sale;
- by advertising for public sale on a sealed-bid
basis; or
-
by seeking quotations
from two or more scrap dealers and selling the equipment to the
highest bidder; or
-
items may be traded in
when it is determined that the trade-in value is expected to exceed
the value estimated to be obtained through the sale of said
equipment, less administrative expenses incurred during the sale.
Approval of the Superintendent and the Assistant Superintendent for
Business and Technology is required prior to the trade in.
- The Purchasing Agent shall remove items from the
district inventory after they have been disposed of.
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