STUDENT ACTIVITY FUND MANAGEMENT
The Board recognizes the existence of
many worthwhile community and student activities which require the
raising of funds either by the sale of merchandise, tickets, or perhaps
direct request for money. Because of the need to safeguard students in
the educational program, the Board limits participation of students to
those activities which have the Superintendent or designee’s approval,
and such activities shall not be in violation of the Michigan School
Code.
It is the
responsibility of the Board to provide the necessary basic texts,
materials, supplies, equipment, uniforms, buildings and outdoor
facilities to conduct the approved educational and co-curricular
programs of the district. Community and school fund raising
organizations may contribute to the enrichment of these basic programs
through the contribution of funds and/or items considered to be
non-necessities as long as those contributions have been determined to
be consistent with the above and approved by the Superintendent or
designee through the appropriate building or program administrator.
This policy is not to affect those regular school programs such as
dramatics or musical concerts, etc., as those students will be selling
tickets for any activity in which they are taking part. Elementary
students will not be asked to sell tickets for middle school and senior
high school activities.
If a fund raising
project is conducted to sponsor a specific purchase, activity or trip,
the purchase or trip must be approved prior to initiation of fund
raising effort. This shall apply to school related groups as well as to
school organizations.
Every attempt shall be
made to coordinate fund raising activities among buildings and various
organizations in order that excessive demands are not made upon members
of the community. Such coordination is especially important at times
when innumerable items are available for sale by the students;
additionally, fund raising activities regarding food supplies shall not
be in violation of the District’s Food Service Contract.
The student activity
funds of each school shall include student organization funds and any
other funds belonging to any student group or activity.
Whether such funds are
collected from student contributions, vending machine profits, club
dues, special activities, revenue from admissions to special events, or
other fundraising activities, all such funds shall be under the
jurisdiction of the building administrator, who shall be responsible for
making sure that all revenues and expenditures are properly accounted
for and used only for authorized purposes.
The activity funds of
the District shall be audited annually by the certified public
accounting agency of the Board. An internal audit of each school shall
also be performed at least annually by the Superintendent through the
Assistant Superintendent for Business and Finance.
