FUND
RAISING AND STUDENT ACTIVITY FUND MANAGEMENT
PRIOR APPROVAL
The Principal or Building Administrator must
approve all fund raising events including special trips or special
projects in advance. Requests must be submitted to the Principal or
Building Administrator at least one (1) month prior to the proposed
activity.
Only school sponsored groups may sell or
solicit in a school building and then only with the school housing the
group, during non-instructional time.
SOLICITING OUTSIDE OF DISTRICT
There shall be no selling or
soliciting outside the District except as part of a booth at a fair,
shopping center, or other locations where potential "customers" are
coming to them. Advertisements and sales may be solicited from
establishments outside the District only if there is an apparent
community of interest.
LIMITING FUND RAISERS
School sponsored organizations
may have fund raising activities which would involve going into the
community. Cards, letters, or other identifying literature must be
provided to all students authorized for sales in the general community.
PARENTAL PERMISSION
Written parental permission must
be signed and returned to the school before students can sell
door-to-door.
Fund raising projects shall not be
started until approval of the trip or project is granted. Trips covered
by this regulation shall include overnight trips, as well as trips to
foreign countries. (See Policy IFCB)
APPROVAL OF FUND RAISING CONTRACTS
The Principal or Building Administrator must approve any sale of
commercial products, the solicitation of funds in a door-to-door
campaign, and solicitation of funds through contracts with businesses.
The Principal or Building Administrator must sign any contract agreement
before sales, solicitation, and advance publicity begins. The
Superintendent must approve any contract extending beyond a year. A copy
of all other fund raising contracts shall be forwarded immediately upon
execution thereof to the appropriate Group Director.
DISTRICT GOALS AND FUND RAISING
PROJECTS
Fund raising projects shall be compatible with the schools purpose,
goals and general community expectations, but shall not unduly
conflict with local business enterprises.
ADULT GROUPS
School related organizations which are primarily adult and the funds
used primarily for the benefit of students and/or improvement of the
educational programs must submit a written request through the
Principal or Building Administrator to the Superintendent. This
request shall be submitted one month in advance and identify the
nature of the activity and the date of the activities. Fund raising
activities should not commence until approval has been granted. The
purpose is not to unduly limit the activities of these groups, but
rather to:
- Be assured that students are not
being "used" or their educational program interrupted.
- To assist with coordination of
activities so that similar activities are not in conflict with each
other.
- To be assured of the appropriateness
of the activity and that all fund raising activities comply with
federal, state and local regulations.
Since some courts have ruled that the
Board is liable for fund raising activities of such groups, funds raised
are to benefit the school or its organizations.
FINANCIAL REPORTS AND CUSTODIAN OF
FUNDS
The monthly student activity
report shall show opening and closing balances of each fund. The report
shall also show total amount of deposits and expenditures. An itemized
list of deposits and expenditures shall be available in the Business
office.
All payments from student activity funds
shall be made from check requests signed by the custodian of the fund.
Each student activity fund shall have a certified employee in charge of
said funds. At the high school level the Principal shall be responsible
for submitting a monthly report of the student activity funds to the
Business office. The Business office shall provide the Board with an
annual report of all student fund activities.
INACTIVE FUNDS
The Superintendent or designee shall assume control of all inactive
activity organization funds and disburse those funds to the activity
account selected or expend the funds as directed by the Board in the
best interest of students.
Funds inactive herein for a period in
excess of one year shall be subject to the control of the
Superintendent.
