BANK PURCHASING CARD
PROGRAM CARDHOLDER AGREEMENT FORM
By participating in the Benton Harbor Area
School District Purchasing Card Program as a Cardholder, you assume
responsibilities pertaining to the operation and administration of the
Purchasing Card Program. These responsibilities include but are not
limited to the following:
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The School District Purchasing Card is to
be used for school business expenditures only. The Purchasing Card
may only be used under the parameters and procedures established for
the Purchasing Card Program, which are detailed in the Purchasing Card
Policies and Procedures. The School District Purchasing Card MAY NOT
be used for any personal purchases, business entertainment purposes,
or cash transactions.
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The Purchasing Card will be issued in your
name. By accepting the Card, you assume responsibility for the Card
and will be responsible for all charges made with the Card. The Card
is not transferable and may not be used by anyone other than you, the
Cardholder.
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The School District Purchasing Card must
be maintained with the highest level of security. If the Card is lost
or stolen, or if you suspect the Card or Account Number has been
compromised, you agree to immediately notify the bank and the School
District Purchasing Card Program Administrator.
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All charges will be billed and paid
directly by the School District. For each billing period, you must
print an Expense Report listing all activity associated with the
Card. This activity will include purchases and credits posted during
the billing period. While you are not responsible for making
payments, you are responsible for the verification and reconciliation
of all account activity. If you do not follow the procedures, your
card and cardholder privileges will be revoked.
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Cardholder Accounts are subject to
periodic internal control review and audits designed to protect the
interests of the School District. By accepting the Card, you agree to
comply with these reviews and audits.
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Parameters and procedures related to the
Purchasing Card Program may be updated or changed at any time. The
School District will promptly notify you of these changes.
You agree to surrender and
cease use of the Card upon termination of employment. In addition, you
must surrender and cease use of the Card if you transfer or relocate.
You may also be asked to surrender the Card at any time deemed necessary
by the District. Misuse or fraudulent use of the Card may result in
disciplinary actions and may be grounds for dismissal.
Employee
Acknowledgement:
By signing below, I acknowledge that I have read both the Purchasing
Card Cardholder Guide and the Cardholder Agreement and agree to the
terms and conditions of these documents. I certify that as a
participating Cardholder of the School District Purchasing Card Program,
I understand and assume the responsibilities listed above.
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Employee Signature |
Title |
| ___________________________________ |
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Name (Print) |
Date |
