FISCAL MANAGEMENT/EXPENSE REIMBURSEMENTS RULES AND REGULATIONS
The Board recognizes the value of employees attending
meetings outside the district that deal with educational matters and
will promote attendance at such meetings insofar as the financial
condition of the district will permit.
Employees must obtain written
approval for travel at least ten working days prior to date of departure
from their immediate supervisor, the appropriate Assistant
Superintendent, and the Superintendent.
Reimbursable expenses are transportation,
registration, and reasonable charges for lodging and food.
Transportation:
Routing - Travel will
be reimbursed for the most direct route to destination.
Common Carrier - All
tickets for common carrier travel will be paid directly by the district.
Air travel will not exceed coach fare. Railroad travel will not exceed
first class fare. Automobile travel will not exceed air coach fare and
will be reimbursed at the current Internal Revenue Service mileage rate.
Lodging:
Reimbursement or payment will be the
single occupancy rate. If more than one staff member is on the same
assignment, occupancy will be shared when possible and reimbursement or
payment will be made accordingly. If an employee desires a single room,
said employee shall pay the difference.
Meals:
Rather than set specific prices, it
is presumed that the employee will exercise prudence in obtaining
moderate priced meals. Tips are not to exceed 15% of meal cost.
Incidental Expenses:
It is expected that incidental
expenses such as taxi, baggage, etc., will be held to a minimum amount
essential to the conduct of business.
Receipts:
Itemized receipts will be required for all lodging and
meal expenses.
Settlement:
The employee must submit a
travel expense report to the business office for settlement within ten
working days after the trip is completed.
