FILE:  BC

SCHOOL BOARD MEETINGS
A meeting is defined as any gathering for the purpose of discussing school business which includes enough Board members to constitute a quorum, excepting gatherings for the purpose of adopting a non-policymaking tribute or memorial, or those of a social or chance nature not designed to circumvent the intent of Act 267 of the Michigan Public Acts of 1976. Deliberations concerning Board business shall not take place at such gatherings.

The Board shall conduct the following types of meetings:

1. An annual organizational meeting (see BCAA);
2. Regular meetings;
3. Special meetings; and
4. Work sessions (Committee-of-the-Whole meetings).

Regular Meetings:

1. The Board shall hold at least one regular meeting each month.
2. The schedule for these meetings shall be adopted at the annual organizational meeting.
3. A notice of the schedule of regular meetings and all public notices of meetings, shall be posted at the entrance to the administration building, and other appropriate locations as may be designated by the Board, within ten days after the organizational meeting.
4. The notice and all public notices of meetings, shall include the name, address, and telephone number of the Board, and the date, time and place of the meeting.

5. The order of business for regular meetings shall consists of, but not be limited to the following:

1. call to order;
2. roll call;
3. approval of minutes of previous meeting(s);
4. bills payable and financial reports;
5. communications and/or correspondence;
6. Central Administration reports and recommendations;
7. Instructional and Support Services reports and recommendations;
8. Business Division reports and recommendations;
9. Human Resources Division reports and recommendations;
10. other items;
11. Board member/committee reports;
12. comments from guests in the audience;
13. comments from Board members; and
14. adjournment.

Special Meetings:

1. A special meeting may be called by the President or by any two Board members.
2. A notice of the special meeting shall be posted at least 18 hours before the meeting.
3. Only items that have been placed on the agenda for a special meeting may be acted upon.

Work sessions:

1. Work sessions shall be held at least once a month prior to the regular meeting, but no official action shall be taken.
2. A schedule for these meetings shall be adopted at the annual organizational meeting.
3. Time and place shall be publicly announced and the public encouraged to attend.
4. All items to be placed on the agenda for the regular meeting shall be discussed except items involving expulsions, hearings, litigation or items qualifying for closed sessions.
5. Additional meetings may be called at any time by the President or two Board members providing public notice has been posted.

A majority of the members of the Board elected and serving shall constitute a quorum.  A majority of the members elected to and serving on the Board is required to approve a motion. The schedule of regular meetings and work sessions, or a regular meeting or work session may be changed at a meeting by a majority vote of the members elected and serving.

Public notice of meeting changes shall be posted within three days following the meeting at which the schedule was changed. Public notice of a change in a regular meeting date, time, or place shall be posted at least 18 hours prior to the meeting.

No Board action shall be valid unless voted on at a meeting by a majority of the members elected and serving; a proper record of the vote has been made; and a public notice of the meeting has been legally posted.

As required by law, all Board meetings shall be open to the public and no person shall be excluded (except as legally permitted).

The Benton Harbor Area Schools, Berrien County, Michigan